Is Your Condo Association Website Ready for 2026?
Florida’s New Requirements and How Vail Marketing Solutions Can Help You Stay Compliant
Florida condominium associations with 25 or more units face a fast-approaching deadline: by January 1, 2026, they must have a functional, compliant website that meets specific state-mandated criteria. This requirement, outlined in Florida Statutes Section 718.111(12)(g), is part of a broader effort to improve transparency, accessibility, and accountability within condo associations.
For many associations, especially self-managed ones or those with outdated online infrastructure, this may seem like a daunting task. That’s where Vail Marketing Solutions comes in. As marketing professionals with deep experience in the property management and AEC (architecture, engineering, and construction) industries, we understand both the functional and strategic importance of digital compliance—and we’re here to help.
In this blog, we’ll break down what’s required, why it matters, and how to ensure your condo association’s website is not only compliant but a useful resource for your residents.
Why Florida Now Requires Websites for Larger Condo Associations
In recent years, Florida has seen increasing public pressure for greater oversight in condominium management, especially following the Surfside building collapse in 2021. In response, state lawmakers have passed legislation aimed at improving communication and transparency between condo boards and residents.
Requiring websites is a key step toward ensuring residents have consistent access to important documents, updates, and records. The new mandate is designed to give unit owners peace of mind and ensure that critical information is never more than a click away.
Website Requirements: What Needs to Be Included
To comply with the law, your condominium association’s website must meet the following criteria:
1. Internet Accessibility
Your website must be accessible via the internet and not hidden behind obscure or complicated URLs. It should be intuitive to find and navigate, mobile responsive, and ADA-compliant (accessible to users with disabilities).
2. Password-Protected Subpage
There must be a secured, password-protected section accessible only to:
- Unit owners
- Association employees
This is where most sensitive or internal-facing information will be housed. Residents must be given login credentials, and access should be carefully managed to maintain data privacy and security.
3. Document Posting Requirements
The site must serve as a central repository for key documents, accessible either through the public-facing portion of the website or in the password-protected area. These documents include:
- Governing Documents:
- Declaration of Condominium
- Bylaws
- Articles of Incorporation
- Rules and Regulations
- Meeting Notices and Minutes:
- Notices of board and membership meetings
- Meeting agendas and approved minutes
- Financial Information:
- Annual budgets
- Year-end financial reports
- Contracts and Bids:
- Summaries of bids received for services or work over $500
- Board Member Information:
- Names and contact information for current board members
All these documents must be kept up to date, with new versions added as they are adopted, and outdated versions archived appropriately.
Why This Matters for Condo Associations
While the mandate is compliance-driven, this is also an opportunity for associations to modernize communication and build trust with their communities.
A professional, well-maintained website:
- Makes your association look more legitimate and organized
- Reduces the burden on property managers by centralizing documents
- Improves communication and reduces disputes
- Increases resident engagement and satisfaction
- Protects your board by demonstrating compliance and transparency
Common Challenges (and How to Avoid Them)
Setting up and maintaining a compliant website is not just about uploading PDFs. Many associations struggle with:
- Outdated or DIY websites that lack secure portals
- Missing or improperly formatted documents
- Inconsistent updates
- Poor user experience or navigation
- Lack of ADA compliance
- Confusing or hard-to-remember URLs
That’s where partnering with a professional like Vail Marketing Solutions can save you time, money, and stress.
How Vail Marketing Solutions Supports Florida Condo Associations
At Vail Marketing Solutions, we offer tailored digital solutions specifically for condo associations, property management companies, and AEC firms. We don’t just build websites, we build platforms that protect your board, serve your residents, and meet legal requirements.
Here’s how we can help you meet the 2026 compliance deadline:
Website Development
We’ll create a modern, responsive, ADA-compliant website with an intuitive interface. Your site will look polished on both desktop and mobile devices.
Secure Resident Portal
Our team will build a password-protected section for unit owners and association staff, with role-based access as needed.
Document Management
We’ll upload all required documents, organize them clearly, and implement an easy-to-use system for future updates.
Ongoing Support
From hosting and security updates to training your team on content management, we provide full-service support.
Search Engine Optimization (SEO) & Branding
Want your association to be more than just compliant? We can help your website rank better in search results and reflect the personality of your community.
The Clock Is Ticking—Start Now
The January 1, 2026, deadline may seem far off, but getting a fully functional and compliant website off the ground takes time. Between board approvals, budget planning, content collection, and implementation, it’s wise to begin this process now—especially if your association currently lacks a dedicated online presence.
Failure to comply could result in resident complaints, reputational damage, and potential legal complications.
Final Thoughts
Florida’s new website requirement for condominium associations is more than just a legislative box to check—it’s a move toward smarter, more transparent community governance. Done right, your association’s website can become a valuable tool for communication, accountability, and resident satisfaction.
At Vail Marketing Solutions, we help you navigate the legal requirements and build a website that strengthens your community. Whether you need a full design-build package or just help updating an existing site, we’re here to guide the way.
Ready to Get Started?
Let’s talk. Contact Vail Marketing Solutions today to schedule a discovery call and learn how we can help your Florida condominium association build a compliant, beautiful, and functional website before the 2026 deadline.